Everyone in the world gets the same 24 hours in a day. How you choose to use your time is up to you, of course, but have you ever noticed that some people get so much accomplished every day? Your time is valuable and should be used well but it is so hard to make sure you aren’t getting distracted or wasting your days.
Once you’ve learned how to efficiently use your time, it will become second nature. It can be hard work to figure out the best way to use your time, but once you have the more you will get done each and every day.
The more you are able to organize your time the more progress you will make in a day. So if you are trying to get a lot of things done in a day, you’ll need to train yourself. Here are a few things you can do to increase your efficiency and productivity so you can get more stuff done!
1. Be Aware Of The Time Spent In Between Tasks
Let’s face it: It can be tempting, in any career, to sit back and take your time. This is not necessarily a bad thing. Taking long breaks between tasks, maybe to scroll your phone or watch another episode of your latest show, that’s just fine. But you’re just not going to get as much done as those who complete tasks back to back.
If you’re looking to increase what you can complete in a day, then you need a new strategy. It is important that you stay motivated throughout your day and keep moving from project to project quickly. Don’t let yourself get sucked into time-wasters. Everyone has their own vices for wasting time, maybe you like social media or fall into the rabbit hole of youtube.
These fun distractions are not going to help you in the long run however. As you’re seeking to be more efficient then you need a plan to go right from one task to another. This doesn’t mean all breaks are bad: taking some time for yourself is important for mental health and your stress levels. But you need to be disciplined about when your breaks take place.
In order to get lots of things done, you will need to stay focused on getting a lot of things done! Sounds simple but this can be a hard habit to get into. When you’re looking to get more done, then stay on track with your work and keep moving without wasting time between tasks. You’ll quickly see that you begin getting more done every day.
2. Know Your Tasks For Tomorrow
You know that feeling when you first get to work and you spend the first little bit getting some coffee and making a list of everything that needs to get done. While a slow start to the day can be nice occasionally it can also be a huge waste of time since you’re just thinking about being productive with little to no action being taken.
As you finish working every day, take a few minutes and make a list of everything that you know still needs to get done. Voila! Your list is ready for the next morning already. By being proactive with your task list, you are saving time and not giving yourself room to dilly dally or daydream. When you get to work again you’ll know exactly what you need to do.
Having the ability to hit the ground running will benefit your productivity. It’s really a little change that can make a big impact on your efficiency. People may not believe you when you tell them that making a list every evening has led to your uptick in productivity but the results will speak for themselves.
Having a task list ready to go will help make your morning routine go quickly and when paid together with not wasting time between tasks… you’re already well on your way to greatness. Start each day with a clear idea of your goals and your focus will carry you through the day.
3. Learn Things To Help Productivity
Do you know what is stressful? Always believing that everything you do is urgent. While certainly you will have tasks that need to be completed it’s okay to take a step back and realize that this false sense of urgency is hurting you more than it is helping. Don’t spend your days playing catch up: stay organized and focus on the projects that will help you the most.
It’s human nature to take on more projects than they can handle because in general, it’s hard to say no. It is important if you’re trying to get more stuff done that you continuously learn different techniques to increase your productivity. Once you’ve mastered one way to help you, you can begin adding others to make you into a workhorse who can accomplish a lot.
There are many ways to keep learning how to help you manage your workload. For instance, while reading several books about how to stay organized might seem like a step back in using your time, think of it as an investment for your future. Taking time to learn how to stay organized is a good use of your time. Plus you might even avoid future stress because of it.
It can be hard to resist taking on every project you are offered without considering the time you have, but it can lead you to that overwhelmed feeling and no one likes that! If you are struggling to combat that feeling on your own it is important to learn more so you can improve yourself and get your productivity under control.
Once you know the things you need to do and you have put a system in place that works for you, you will find that your stress considerably lessens. It may take some time to find the organizational system that works best for you, but luckily, there are plenty of places you can learn about being an organized person.
4. Only Concern Yourself With Things You Can Affect
Okay, this is much easier to say than it is to put into practice but if you need to learn to let go of worries. Getting stressed about the things you cannot affect any more isn’t doing you any favors. Once a project has been turned in you need to switch your focus to the next task and stop worrying about the feedback you’re expecting.
Worrying about what someone will say about your work isn’t going to help you hear back from them faster and it can cause undue stress in the meantime. That makes worrying a waste of your time and it can hinder your chances to accomplish more. Take a deep breath. It is hard to stop overthinking things but take some time to ground yourself.
If you did your very best on a job then be satisfied with what you’ve put out into the world, that is the most you can do. Do not waste your precious time worrying about the things you can not change or affect in any way. Doing this will only lead to stress, anger, and anxiety about the things that you can not do anything about.
Worrying about the things you can not change is a huge waste of time more than anything. No matter how tempting it is to overthink about those things, it will never be productive or helpful. (It just adds stress to your life for no reason!) Give yourself permission to let go of the things you cannot change and and focus on doing your best at every project you work on.
5. Be Aware Of How You’re Spending Your Time
It can be easy to get stuck on a project and spend too much time on it. Or maybe you are working slowly because you think it will help you do a better job. It is so important that you are aware of the time you are spending on each project and how you can improve your use of time.
Of course, you do not want to rush through a project and do less than your best work. But focusing on the amount of time you’re giving to each project can be helpful to understanding why you aren’t getting as much done as you’d like. Do a time audit for a few days and track how long you spend per project, including time between tasks and breaks.
Your results may surprise you, but even if they don’t you’ll have a solid overview of how long you spend working. As you try to increase productivity, you can then focus on completing each task in a shorter span of time.
Initially your results of speeding up your work will lead to some very interesting results. You may be disappointed with the quality of work you are producing. But soon as you adjust to a new speed your work will improve to the quality you expect. Once you’ve sped up your work you will be speeding up your entire workday, giving you a chance to get more done per day.
This is a great way to be efficient in your work and increase your productivity! It may take some practice, but moving fast through your tasks is definitely going to help your days be full. If the quality of your work suffers, you may be trying to go too fast. Speeding up your work can be gradual and that’s okay!
6. Only Check Things That Need To Be Checked
Once you’ve done a time audit you’ll probably notice that you’re spending more time that you realize checking things that could be ignored for the time being. Do you really need to look at your email twenty times a day? Of course not, it is a habit that wastes time that you could be doing more productive things with.
The same goes for all different types of social media. You probably do not need to check on an Instagram post five minutes after you posted it. Any comments or likes will still be there when you get back to it, and once you start scrolling you could waste more time than you’d like. Stop wasting your precious time with things that don’t matter in the moment!
You may consider your social media time “relaxing” but if checking on your social media or your email does not relax you then do not look at it during the time you are trying to relax. Use your downtime well and find things to do that are actually enjoyable to you. Being able to disengage from stress is a great use of your time if it’s done correctly.
If you fall victim to checking on things that don’t need to be checked you are wasting time and not getting the most out of your day. Get out of the habit of checking on things that are not important or urgent. This will help you focus on important things and stop your brain from worrying about all of those things you check a million times a day.
Your time is so valuable and important. Using it efficiently to get your work done will take so much stress off of you and organize your days. Once you’ve made these changes to your daily life you’ll be amazed at how much more productive you can be. You’ll ultimately be glad you are getting things done well and quickly.